Artist Alley

At Conventions, there are a multiple venues where artists and vendors interact with attendees to sell goods and services.  The Dealers Den is geared for larger vendors, and offers set times and assigned seats, where-as the Artist Alley is geared specifically towards artists and crafters, offers a more flexible schedule and format, and is limited to people who wish to sell items/art of their own creation.

For the attendee, Artist Alley offers an ever-changing assortment of goods and services to browse, as the artists offering their work in the Alley will change from day to day, or even within the same day as one person leaves and another one sets up for business. We have had vendors selling a huge variety of goods over the years, from the classic sketchbook commissions and badges, to steampunk jewelry and etched glassware. The Alley starts business every day at the same time as our Dealers Den, but where the Den closes in the evening, you will find artists in the Alley working late into the night.

Being an Artist in the Alley

A seat lottery will be held at the following times:

  • Friday morning at 10:30AM for Friday setting
  • Friday evening at 6:00PM for Saturday seating
  • Saturday evening at 6:00PM for Sunday seating

To be entered into the seat lottery, you must have registered your Texas Sales Tax Permit with the convention. See below to submit it ahead of time, and save time at the Convention.

Friday Seating Lottery

Tickets for this lottery will be distributed between 9:30AM and 10:30AM. Artist must be present for the lottery at 10:30 and will be seated immediately in the order you are drawn. You don’t need to have your registration badge at this point, but will need to have it before you start business.

Saturday and Sunday Seating Lottery

Artists interested in space for Saturday and Sunday must register for the lottery before 6:00PM at the Artist Alley table the previous evening. The artist does not need to be present for the drawing, it will be drawn based on badge ID. The results of the drawing will be posted in Operations, in the Artist Alley space and onto the convention Twitter account no later then 8:00PM. For the Sunday lottery, artists that had registered for space on either Friday or Saturday but were never seated either days will be given priority. Winning artists will be seated starting at 9:30AM in order that they were drawn the previous evening. Any artist not present for the seating will be skipped and other artists may not claim their space for them. At 10:00AM, any empty space from lottery winning artist not checked in and any empty spaces because of more seats then artists signed up the previous evening will be filled with a second, in person lottery, with artists that check into the Artist Alley table between 9:30AM and 10:00AM.

All business is conducted within the Dealers Den or Artist Alley at Furry Fiesta. Anyone caught doing business at random tables (or anywhere else) around the Convention will be directed to stop.

Rule #1 of Artist Alley:

  • You must possess a Texas Sales Tax Permit to sell anything, anywhere, at any time at Furry Fiesta.
  • AND you must have this on file with the Vendors Department (Dealers Den/Artist Alley).
  • AND have your Artist Ribbon affixed to your badge.

All three of the above conditions must be met.

There are absolutely NO EXCEPTIONS to this rule.

Get a Tax Permit below – it’s free

Artist FAQ:

Question #1: The Lottery is drawn so early, and Registration’s line is so long. I’ll never get through it in time! What am I supposed to do?

Answer: For Friday, you are allowed to do the Lottery drawing prior to picking up your Convention membership, but you must go to Registration and get your membership prior to setting up your Alley space. For the Saturday and Sunday drawings, you need to be fully registered.

Question #2: Can I register online ahead of time to be in the Artist Alley?

Answer: Yes, but this is just to provide us with information, it does NOT enter you into the seat lottery for the Alley. Please be sure to sign up for the Alley lottery each day. You can send us your tax permit here.

Question #3: But I NEED to be able to sell things at TFF to pay for my trip! What if I don’t get picked for the Lottery?!?

Answer: If we happen to run out of seats on a given day and have to Lottery for seating, then after 6pm you may sit in an empty seat which is clear of the seat-holder’s things IF you have registered with the Alley Ops desk and IF you are wearing your Artist ribbon. You must move to a different spot if the seat-holder returns however.
Also, a special lottery will be held Saturday evening for artists that entered the lottery on either Friday and Saturday and did not get picked for a table on either day. This lottery will pick ahead of the main lottery and will have first selection on the spots.

Question #4: So… if I get drawn in the Lottery, I can get up from my seat and go get lunch/dinner, or go to panels, or visit with friends and I won’t lose my spot? I can leave and come back and it’s still mine when I want it?

Answer: Correct! If you come back from your break and someone is sitting in your spot, just let them know you’re back and given them a reasonable amount of time to pack up their things and move, and it’s all yours again. If they won’t move, or don’t in a reasonable amount of time, then please let the Artist Alley lead know (or, after hours, Security) and we will enforce your claim – happily.

Complete Artist Alley Rules

Seat Assignment and Lottery

Tables are issued on a Lottery basis.

  • Friday seats are drawn Friday morning of the Con. Tickets for this lottery will be distributed between 9:30AM and 10:30AM. Artist must be present for the lottery at 10:30 and will be seated immediately in the order you are drawn.
  • Saturday is drawn at 6:00PM on Friday, and all sign-ups for Saturday must be submitted by the time of drawing to be eligible. The results of the drawing will be posted in Operations, in the Artist Alley space and onto the convention Twitter account no later then 8:00PM.
  • Sunday is drawn at 6:00PM on Saturday, and all sign-ups for Sunday must be submitted by the time of drawing to be eligible. The results of the drawing will be posted in Operations, in the Artist Alley space and onto the convention Twitter account no later then 8:00PM.
  • For the Sunday lottery, artists that had registered for space on either Friday or Saturday but were never seated either days will be given priority.
  • Winning artists will be seated starting at 9:30AM in order that they were drawn the previous evening. Any artist not present for the seating will be skipped and other artists may not claim their space for them. At 10:00AM, any empty space from lottery winning artist not checked in and any empty spaces because of more seats then artists signed up the previous evening will be filled with a second, in person lottery, with artists that check into the Artist Alley table between 9:30AM and 10:00AM.

If the allotment of spaces available exceeds the number of waiting artists on a given morning, spaces will be given out on a first-come, first-served basis. This will continue until all spaces are sold for a day.

No ticket will be issued without a Texas Sales Tax Permit number. If you have not provided this ahead of time, the artist must provide it at the time of ticket issue. If you do not have a permit, please see the Coordinator after the daily drawing for assistance.

All parties must be present to enter the Lottery. You may not pick up a ticket for someone else.

Artist’s set-ups must be occupied by one hour post-opening; exceptions will be made if an issue is communicated to the Alley staff. ‘Occupation’ includes both setting-up and ready to do business.

You must be a Furry Fiesta 2018 member to set up your space, but not to enter the Friday Lottery. If selected, you must first go to Registration to pick up your Convention Membership prior to setting up your space and beginning to do business.

Any spots that remain after the lottery each morning can be purchased on a first come-first served basis once the alley opens each morning.

Texas Sales Tax Permit & Registering Permit with Furry Fiesta

  • Artists selling any item at Furry Fiesta must collect Texas Sales Tax (8.25%).
  • No sales may take place by ANYONE without a Tax Permit being provided to Furry Fiesta (either to the Alley lead, or Dealer Den if Alley is unavailable). If you think you may sell an item, file your permit with the Convention.
  • When a Texas Sales Tax Permit is filed with the Vendor Relations Staff, the artist will be given an ‘Artist’ ribbon for their badge.  This must be affixed at all times while doing business.
  • Tax Permits are available online, for free, at: https://comptroller.texas.gov/taxes/permit/

Seat Owner Priority

Upon being selected for a seat and paying their fee, each Artist Alley vendor will be given a color-coded and numbered token. This token will match a seat number for a specific day. This is your proof of payment and your rental of the seat for that day; do not misplace it.

  • The rightful owner of this token has the right to evict anyone sitting in their seat at any time during the day for which it is valid. Anyone sitting in a seat that is not the owner of that seat must immediately vacate upon request by the owner.
  • Should anyone fail to follow this rule, contact the Artist Alley Coordinator in Dealer’s Den (or, for after-hours assistance, contact Security) and we will address the situation.

Use of Artist Alley by Non-Priority Artists

Artists who are not the seat holder for the day may make use of empty spaces after 6pm each day if the following conditions are met:

  • They MUST file a Texas Sales Tax Permit with the Vendor Relations Staff.   This can be with the Alley Coordinator, or if they are unavailable, with the Dealers Den Staff.
  • Artist MUST display the Artist ribbon on their badge.  If this is lost, you may not do business until a new one is acquired; this includes after-hours.
  • They must vacate the seat/move to another, if the seat holder returns. If there is no free space available, they must come back at another time.

Appropriate Use / Liability

  • Anyone (seat owner or otherwise) making use of an Alley Space will be responsible for proper conduct at that seat, including adherence to tax laws.
  • Artists are responsible for any damage to hotel property and equipment in the Artist Alley. Hotel property and equipment may not be modified in any way, including but not limited to: holes, chips, paint, glue, or damage due to rough or inappropriate behavior. Fees for damaged equipment will be assessed by the Hotel and the Artist will be responsible for paying these fees.  Please use provided equipment responsibly and take caution when using potentially risky materials (such as inks).
  • Artists are expected to keep their areas neat and tidy; when you are finished, you are expected to clean up any trash, scraps, or other mess. Anyone found leaving an excessive mess will be addressed.
  • ALL items must be removed from an artist’s space by drawing the next day so that the hotel may clean the space.  This includes racks and other equipment.

Good Business Practices

All Alley Vendors are expected to conduct themselves as professionals and conduct their business in an upright and forthcoming fashion. This includes:

  • Providing your customers with appropriate contact methods both during Con and after-Con, in order to follow up on commissioned work. We recommend business cards and/or receipts.
    • Note to Customers:
      • ALWAYS get your artist’s contact information, including Badge name, so that you can follow up as needed.  
      • Put your contact info inside the cover of your sketchbook, or at least an email address where you can be reached.  
  • Follow through on commissioned pieces, especially if money has already been accepted. Repeated reports of ‘scamming’ will be addressed.
  • Return ‘take home’ work, especially sketchbooks.

Space Layout

  • Artist Alley merchants may not post signs or posters on walls. They may not erect additional stands or tables behind, in front of or beside their table space. They may hang signs from the front of their table space and may use small stands to display signs or merchandise within in their table space.
  • Artist Alley does NOT include any electricity use.
  • You may not expand into your neighbor’s space without their explicit permission.

Permitted Goods

  • Artists may only sell items they have made. Please contact us with any questions regarding whether an item may or may not be sold.
  • Samples of Allowed: Art, badges, tails, self-mixed candles/incense/soap, costumes/suits, jewelry, prints, books, comics, or other media for which they are the sole creator of the content, home-made plush or stuffed animals, etc.
  • Samples of NOT Allowed: Glow sticks, commercial food items, stuffed animals made by a third party, books, Scentsy/Avon/similar products, comics or other media for which they are not the sole creator of the content, etc.

Prohibited Items

Items prohibited for sale. This list may be appended at any time. Prohibited items include (but are not limited to):

  • Firearms and weapons.
  • Flammable/incendiary items other than candles and incense.
  • Alcohol
  • Home-made food items manufactured in facilities without FDA or local health inspector oversight.
  • Any other item prohibited in the State of Texas or the Town of Addison.

Adult Material

  • Adult Material is permitted, but it must be censored / obscured to prevent access by minors.
  • All Adult Material (including but not limited to printed, video, computer-generated, drawn, audio and physical) must be censored.
  • Each artist is responsible for policing his/her own table to keep minors from being inadvertently exposed.
  • Minors will be wearing a distinct Minor badge, but artists must check ID if the individual appears to be less than 18 years of age.
  • If adult art is loose or in a binder, individual works must be censored.

Raffles

Due to Texas State law, we cannot allow raffles of any sort (whether money is involved or not) to occur in the artist alley.

Removal of Goods

Furry Fiesta reserves the right to ask retailers to remove from display or sale any items the staff feels are inappropriate.

Convention Policies

All Furry Fiesta policies must be followed in addition to the rules listed here.

Rule Amendment

Furry Fiesta reserves the right to amend these policies without prior or posted notice.

Hours of Operation

  • 11am Friday – 6am Saturday (Overnight)
  • 10am Saturday – 6am Sunday (Overnight)
  • 10am Sunday – 5pm Sunday

Registration

Register for Texas Furry Fiesta 2019! Pre-registration ends March 12th, 2019.

Book Your Room

Furry Fiesta 2019 will be held at the Hyatt Regency at Reunion in downtown Dallas, TX!

Volunteer at TFF

As our convention continues to grow, so do our volunteer needs! Join us!